Outdoor Space » Reservation Process

Reservation Process

Registered student groups and University departments must submit the Outdoor Space Application a minimum of ten business days in advance of event, twenty business days if security or traffic management may be required or the event involves an outdoor display. Large outdoor events, including concerts, will require additional planning time, please submit application up to twelve weeks in advance.

How to reserve a space for your event:

Registered Student Groups

  1. The application is submitted to Student Unions & Activities for review and processing (i.e. entering the outdoor space request into the reservation system and e-mailing the application to the appropriate University of Minnesota departments).
  2. After processing, a copy of the reservation is attached to the application and a permit is issued by Student Unions & Activities.
  3. Copies of the approved permit are given to the following:
    1) Applicant, 2) Student Unions & Activities.

University Departments

  1. The application is submitted to Student Unions & Activities for entering the outdoor space request into the reservation system.
  2. After processing a copy of the reservation is attached to the application and sent to the Office of Facilities Management Land Care. Facilities Management Land Care sends the application to the appropriate University of Minnesota departments.
  3. Upon approval, the Office of Facilities Management Land Care will issue a permit and send copies to the following:
    1) Applicant, 2) Student Unions & Activities.

Non-University Groups

  1. Non-University groups may make outdoor reservations for the Coffman Front Plaza or the Riverbend Plaza only if in conjunction with an indoor reservation/event at Coffman.
  2. Requests by non-University groups for other outdoor spaces will be referred to the University’s Real Estate Office.
  3. A use agreement, issued by the Real Estate Office, and insurance is required for non-University groups making outdoor reservations.
  4. Non-University groups will pay a $600 non-refundable rental charge to the Real Estate Office, plus all direct costs to the appropriate service provider. The rental charge does not include insurance fees (insurance prices vary).
  5. Upon approval, the Real Estate Office will issue a permit and send copies to the following:
    1) Applicant, 2) Student Unions & Activities.

Download Outdoor Space Application PDF

Download Outdoor Space Application MS Word DOC